Responsible for processing
SIFA, with headquarters located at 23 avenue du Québec, 91140 VILLEBON SUR YVETTE, France, hereafter referred to as “SIFA” or “we/us/our”, is fully committed to protecting and respecting your privacy.
Personal information that we collect about you
- We collect some personal data when you visit the SIFA website, including, but not limited to, data concerning Internet traffic, location information, contact information via contact forms and other communication information, as well as which resources you access.
- We collect all the information you provide when you use our contact forms. Transmitting your personal data via our contact forms does not represent any sort of regulatory or contractual obligation. Nonetheless, please note that the fields marked with an asterisk (*) are required because we need that specific information to respond to your request. Other information or personal data that you share with us when you fill in our contact forms is entirely at your own discretion. When you contact us, we save and store your correspondence.
- We use your personal data to send direct marketing communications to you via e-mail if you opt to receive such communications in the corresponding form. You may unsubscribe at any time if you would no longer like to receive that type of communication from SIFA.
How do we use your personal information?
Your personal information is collected and processed for the following purposes, to:
- Respond to your questions and requests when you contact us.
- Send you additional information likely to interest you, such as upcoming events.
- Enable us to create, publish, and improve the most appropriate content for you.
- Ensure that the content provided via the Website is presented as efficiently as possible for you, and in the manner that is best adapted to your browsing platform.
- Enable you to benefit from interactive functions on our Website, when you choose to use them.
- Develop and further improve the Website and related systems to best serve you.
When we collect personal data for other purposes, such as if you respond to a job posting, specific information is presented to you at the moment you provide said data to us.
Our use of your personal information, as described below, is authorized by current regulations concerning data protection, as said use is:
- Necessary for our legitimate interest in pursuing the purposes described above. These interests may not under any circumstance prevail over the protection of your privacy.
- Necessary in some cases for us to respect our legal and regulatory responsibilities, such as disclosure to relevant authorities, regulatory bodies, or public institutions.
- In some circumstances, carried out with your consent, which you grant to us on a periodic basis, such as when you accept to receive marketing communications and news by e-mail.
We do not make decisions based only on automated processing generating legal implications on your behalf or affecting you in any significant manner.
If you are applying for a job position or spontaneously submitting your candidacy, personal information generally requested by SIFA includes, but is not limited to:
- Your first and last names, birthplace and date, contact information and qualifications (studies, training, internships), documents proving your identity and your legal right to work, your Social Security number, results of relevant tests or evaluations, as well as any other information provided on your CV/resume.
- If you connect to the SIFA portal via your LinkedIn account or another social network account: your profile data.
- When you contact us, we save and store your correspondence in certain cases.
As an employer, we are required by current regulations to collect some information related to health or handicaps, in order to both ensure the highest possible level of safety at the workplace and to be able to effectively handle the following activities:
- Prevent risks related to accidents in the workplace.
- Manage medical visits.
- Manage files related to accidents in the workplace or occupational illnesses.
- Satisfy our obligations with respect to health organizations.
When you begin to work at SIFA, we also collect:
- Information regarding your gender and nationality, a copy of your identification documents, proof of address, and copies of any necessary documents attesting to your right to work at the locations where you would be required to work (including, but not limited to, visas, work permits, etc.).
- Information related to salary, such as your bank details, social security number, your information regarding expenses, wages, benefits, and any voluntary withholdings that you would like to request us to place on your wages and/or expenses (such as membership in a union organization).
- Records attesting to your presence, time spent on projects, training, promotions, surveys, and disciplinary measures.
- Information concerning your use of our facilities and information systems (including, but not limited to, video surveillance and access control systems).
- Data related to your dependents and immediate family.
- Information related to travel (trip data, credit card information, passport number, your expenses) for purposes of negotiating, organizing, and purchasing any or all activities related to travel (such as airplane or train tickets, hotels, and rental cars) as well as for reimbursing travel expenses.
- In some cases, we may also collect sensitive personal information, such as restrictions or counter-indications related to your health.
Communication to third parties
In order to facilitate the use of your information and to provide you with content and/or other resources, we may communicate your data to third parties. However, your data will only be provided under the following circumstances:
- Communication to suppliers and providers: we periodically contract to other companies so that they may carry out some operations on your behalf. This may be the case, for example, for hosting and/or maintenance of content on the Website, the provision of certain features of the Website, or access to financial information upon your request. All outside parties are subject to strict privacy obligations. These parties are based in Europe. Third parties to whom we may transmit your data will have access to said data only within the very specific context required for them to execute their functions. Those third parties are not authorized to use your personal information for any other purposes whatsoever. Recipients of your data are contractually bound by privacy obligations.
- Communication of data to other entities within the SIFA group, including their suppliers, providers, and agents likely to be involved with the availability of our Website and its contents, so that we are able to serve your needs appropriately and respond to your queries (such as when you use our contact forms).
- Communication to government authorities or bodies in charge of regulatory application, as we see fit and at our own discretion, if we are legally obliged or if the law explicitly requires us to do so.
IP addresses and cookies
We collect information about your computer, including, when possible, your IP address, operating system, and browser type for purposes of system administration. This information is statistical data strictly relating to the navigational habits and behaviors of our users, and in no way serves to identify you or any other individual.
Where is your personal information stored and processed?
As explained above in the section “Communication to third parties”, we may communicate your personal data to:
- Suppliers, providers, or third parties: when we contact or contract to a supplier, provider, or other third party, your data remains under our control and verification means are implemented to ensure adequate protection of your personal information.
Whereas SIFA is committed to taking every necessary precaution to protect your personal information, it is important for you to know that data transmission over the Internet is not fully secure. We are therefore unable to guarantee the security of your personal data communicated via the Website or to any other third party. For that reason, you are entirely responsible for data transmission. We implement strict operational procedures, as well as technical and organizational security measures, to prevent any unauthorized access, modification, deletion, or transmission of said data.
Your rights and means for accessing, modifying, and/or deleting your personal information
As stipulated by applicable legislation regarding data protection, you have the following rights:
- Right to access and obtain a copy of your personal data: You are authorized to request confirmation that we do indeed process your personal information. If we do process your personal information, you may access that information and certain other information regarding processing. In some cases, we may be able to provide you with an electronic copy of your data upon request.
- Right to modify your personal information: If you can show that your personal information in our possession is incorrect, you may request that we update or otherwise modify said information.
- Right to be forgotten / right to delete data: In some cases, you are authorized to request that we delete your personal data. You may submit your request at any time and SIFA will decide what action to take. Nonetheless, this right is subject to all rights or obligations by which we are governed by law regarding data storage. As stipulated by law, when we determine that your request is valid, SIFA will proceed with the deletion of your personal data as quickly as possible.
- To exercise these rights, you may send your request to us via e-mail at this address: firstname.lastname@example.org
- Insofar as the processing of your personal information is based on your consent, you also have the right to withdraw said consent at any time. Withdrawing your consent shall not have any impact on the legality of any processing based on your consent that may have been performed prior to said withdrawal.
You also have the possibility to submit a request concerning the processing of your personal information to the local authority in charge of data protection, the French National Commission on Informatics and Liberty (CNIL).
marketing communications that you no longer wish to receive.